Interview Exchange Requisition Guides

Interview Exchange Requisition Guides

Request to Create a New Position

To request to create a new position, complete the following steps outlined below or view the tutorial video

  1. Log in to Interview Exchange. If you do not have access, call the Office of Human Resources at (401) 341-2137.
  2. Select "Requisitions" from the sidebar.
  3. Select "Add New Requisition."
  4. Select the template "Request to Create a New Position" from the drop-down menu.
  5. Select "Next."
  6. Complete the "Request to Create a New Position" form.
  7. Attach the position description and click "Save Changes."
  8. In the "Requisition Approvers" section, select your department head/designee and vice president from the drop-down menus.
  9. Select "Save."

The requisition will be sent to the requisition approvers for approval. The hiring manager will be notified via email from Interview Exchange when all requisition approvers have approved the requisition. Human Resources will post the position to the Salve Regina website along with the external websites HigherEdJobs.com and HERCjobs.org.

Request to Fill a Vacated Position

To request to fill a vacated position, complete the following steps outlined below:

  1. Log in to Interview Exchange. If you do not have access, call the Office of Human Resources at (401) 341-2137.
  2. Select "Requisitions" from the sidebar.
  3. Select "Add New Requisition."
  4. Select the template "Request to Fill a Vacated Position" from the drop-down menu.
  5. Select "Next."
  6. Complete the "Request to Fill a Vacated Position" form.
  7. Attach the position description and click "Save Changes." If there are revisions to the position description, use "Track Changes" in the Microsoft Word "Review" tab.
  8. In the "Requisition Approvers" section, select your department head/designee and vice president from the drop-down menus.
  9. Select "Save."

The requisition will be sent to the requisition approvers for approval. The hiring manager will be notified via email from Interview Exchange when all requisition approvers have approved the requisition. Human Resources will post the position to the Salve Regina website along with the external websites HigherEdJobs.com and HERCjobs.org.

Request to Hire Temporary Assistance

To request to hire temporary assistance, complete the following steps outlined below:

  1. Log in to Interview Exchange. If you do not have access, call the Office of Human Resources at (401) 341-2137.
  2. Select "Requisitions" from the sidebar.
  3. Select "Add New Requisition."
  4. Select the template "Request to Hire Temporary Assistance" from the drop-down menu.
  5. Select "Next."
  6. Complete the "Request to Hire Temporary Assistance" form.
  7. Attach the position description and click "Save Changes."
  8. In the "Requisition Approvers" section, select your department head/designee and vice president from the drop-down menus.
  9. Select "Save."

The requisition will be sent to the requisition approvers for approval. The hiring manager will be notified via email from Interview Exchange when all requisition approvers have approved the requisition. Human Resources will then contact the temporary employee and supervisor to initiate the onboarding process.

Request to Make a Change for a Current Employee

To request to make a change for a current employee, complete the following steps outlined below or watch the training video:

  1. Log in to Interview Exchange. If you do not have access, call the Office of Human Resources at (401) 341-2137.
  2. Select "Requisitions" from the sidebar.
  3. Select "Add New Requisition."
  4. Select the template "Request to Make a Change for a Current Employee" from the drop-down menu.
  5. Select "Next."
  6. Complete the "Request to Make a Change for a Current Employee" form.
  7. Attach the position description and click "Save Changes." If there are revisions to the position description, use "Track Changes" in the Microsoft Word "Review" tab.
  8. In the "Requisition Approvers" section, select your department head/designee and vice president from the drop-down menus.
  9. Select "Save."

The requisition will be sent to the requisition approvers for approval. The hiring manager will be notified via email from Interview Exchange when all requisition approvers have approved the request. Human Resources will then process the change for the current employee.

Screening Applicants

Resource: Preparing for resume review

  1. Select "Manage Jobs" from left sidebar.
  2. Select the title of the open/posted position to be reviewed.
  3. Select "Qualified Applicants" or "All Applicants." (Qualified applicants have received a 100 percent COREquisites score.)
  4. Select an applicant to review the applicant's resume, cover letter, other documents and COREquisites response and score.
  5. Manage applicants by assigning them to folder categories (yes, no, maybe, phone interview, etc.). This is done by checking the box next to the applicant name and selecting the folder category from the "Move Selected" drop-down menu.

Interviewing Applicants

Resources

Phone Interviewing

  1. Manage applicants by assigning them to the respective categories: "No" or "Phone Interview."
  2. Using the resources above, prepare questions for the phone interview.
  3. During the phone interview, it is recommended that you discuss parameters of the position, including work week, work hours, lunch break, benefits package, salary/hourly rate, exempt/non-exempt.
  4. After the phone interview, move successful applicants to "Interview."

On-Campus Interviewing

Interview resources are available to prepare questions for the on-campus interview. Interview responses must be documented and returned to Human Resources.

Reference Check

Human Resources will generate a reference check via SkillSurvey for the on-campus interviewed candidate(s) selected by the hiring manager. The hiring manager must contact Human Resources with the name of the candidate(s) to conduct the reference reports. A report will be created and forwarded to the hiring manager for review.

Recommend for Hire

Do not extend a verbal offer until the "Recommend for Hire" requisition has been approved by all requisition approvers. The following actions must be completed:

  • Interview evaluation form for each interviewed candidate.
  • Disposition code for non-selected for each interviewed candidate.
  • Justification for selection for the selected interviewed candidate.

Interview Evaluation Form

  1. Log in to Interview Exchange.
  2. Select the interviewed candidate.
  3. Under "HR Forms," select "Interview Evaluation Form." Complete the form, save and attach the form to the candidate's profile.

Disposition Code for Non-Selection

  1. Log in to Interview Exchange.
  2. Select the non-selected interviewed candidate.
  3. In the "Candidate Report" field, select "Disposition Code for Non-Selection" and choose the code that most closely matches the reason for non-selection.

Justification for Selection

  1. Log in to Interview Exchange.
  2. Select the proposed hired candidate.
  3. Provide justification for the selection in the text box. Select the question mark for additional details.

Recommend for Hire

  1. Log in to Interview Exchange.
  2. Select the proposed hired candidate.
  3. In the contact information box, select "Recommendation."
  4. Select the template "Recommend for Hire" from the drop-down menu.
  5. Select "Next."
  6. Complete the "Recommend for Hire" form.
  7. In the "Requisition Approvers" section, select your department head/designee and vice president from the drop-down menus.
  8. Select "Save."

The requisition will be sent to the requisition approvers for approval. The hiring manager will be notified via email from Interview Exchange when all requisition approvers have approved. The hiring manager may then extend a verbal offer to the selected candidate. Human Resources will process the request by emailing onboarding documents to the new employee and supervisor.

Request Approval for Volunteer(s)

To request approval for volunteer(s), complete the following steps outline below:

  1. Log in to Interview Exchange. If you do not have access, call the Office of Human Resources at (401) 341-2137.
  2. Select "Requisitions" from the sidebar.
  3. Select "Add New Requisition."
  4. Selection the template "Request for Volunteer" from the drop-down menu.
  5. Select "Next."
  6. Complete the "Request for Volunteer" form.
  7. Review Salve Regina's requirements for supervisors by clicking the link where indicated.
  8. Select "Save Changes."
  9. In the new page that opens, "Requisition Approvers," select the department head/designee and vice president from the drop-down menu and select "Send for Approval."