Reporting Process

Salve Regina has adopted a policy that defines all employees as mandatory reporters. Employees who learn about sexual harassment, discrimination or sexual assault are expected to promptly contact the Title IX coordinator or deputy Title IX coordinator, who will then notify the Office of Safety and Security and other appropriate University officials. Failure to report an allegation of sexual harassment, discrimination or sexual violence may result in disciplinary action, up to and including termination.

Reporting Process

Reporting Incidents

The Clery Act and the Violence Against Women Act prohibit sexual harassment, including sexual violence, domestic violence, dating violence and stalking, and require a prompt and equitable resolution of complaints. Incidents should be referred to the Title IX coordinator or deputy Title IX coordinators. If an act of sexual violence is in progress or imminent on campus, dial 911.

Incidents of sexual violence may be criminal in nature, and victims may file reports with local law enforcement authorities. Members of the University community who wish to notify law enforcement may obtain assistance from the Office of Safety and Security. Victims may also decline to notify law enforcement.

Regardless of whether a report is filed with local law enforcement, individuals should preserve all evidence that could be relevant to potential criminal charges or needed to obtain a protection order.

Confidentiality

Salve Regina encourages victims of sexual violence to talk with someone about what happened in order to obtain necessary support, and so that the University can respond appropriately.

Depending on their roles, University employees have varying reporting responsibilities and abilities to maintain confidentiality. In order to make informed choices, one should be aware of confidentiality and mandatory reporting requirements when consulting campus resources.

Confidential reporting: If the complainant wants the details of an incident to be kept confidential, they may speak with someone from Health Services or Counseling Services, University chaplains, or an off-campus rape crisis center counselor. Health Services and Counseling Services will submit an anonymous report that does not include any personally identifiable information. The purpose of this report is to maintain the complainant's confidentially while taking steps to ensure the future safety of the campus community. With this information, the University can maintain accurate records about the number of assaults within the University's jurisdiction; determine whether there is a pattern of assaults with regard to particular location, method or assailant; and alert the campus community to potential danger.

Formal reporting and responsible employees: A "responsible employee" is a University employee who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other policy violations, or who a student or employee could reasonably believe has this authority or duty. All University employees – including RAs, faculty, student organization advisers and staff members – are responsible employees, with the following exceptions:

  • Food service staff
  • Cleaning and housekeeping staff
  • University chaplains, Counseling Services and Health Services staff (who will maintain confidentiality)

Obligations of Responsible Employees

Before a victim reveals any information to a responsible employee, the employee should ensure that the victim understands the employee's reporting obligations – and, if the victim wants to maintain confidentiality, direct the victim to confidential resources (Counseling Services, University chaplains and Health Services).

When a victim tells a responsible employee about an incident of sexual violence, the victim has the right to expect the University to take immediate and appropriate steps to investigate and resolve the matter promptly and equitably.

A responsible employee must report to the Title IX coordinator all relevant details shared by the victim. The University will need to determine what happened – including the names of the victim and alleged perpetrator(s), witnesses and other relevant facts, including the date, time and specific location of the alleged incident.

To the extent possible, information reported to a responsible employee will be shared only with those responsible for handling the University’s response to the report. A responsible employee should not share information with law enforcement without the victim’s consent or unless the victim has also reported the incident to law enforcement.

If a victim wants to tell a responsible employee what happened but also maintain confidentiality, the victim should understand that the request will be considered, but it is not guaranteed that the University will be able to honor it. In reporting the details of the incident to the Title IX coordinator, the responsible employee will also inform the coordinator of the victim's request for confidentiality.

If a victim discloses an incident to a responsible employee but wishes to maintain confidentiality, or requests that no investigation into a particular incident be conducted or disciplinary action taken, the University must weigh that request against the obligation to provide a safe, non-discriminatory environment for all students and employees, including the victim. If the University determines that an investigation and disciplinary proceedings will be taken, the University will inform the victim prior to the start of investigations and will, to the extent possible, only share information with those responsible for handling the University's response. The University will remain mindful of the victim's well-being and take steps necessary to protect and assist the victim. The University may not require a victim to participate in any investigation or disciplinary proceeding.

Formal reporting still affords privacy to the reporter. While information will be shared as necessary with investigators, witnesses and the responding party, the circle of people with this knowledge will be kept as limited as possible to preserve the rights and privacy of the complainant and the responding party. Victims are also encouraged to report the incident to local law enforcement. Formal reporting options include contacting the local police department.

Federal Timely Warning Obligations

Victims of sexual violence, domestic violence, dating violence and stalking should be aware that University administrators must issue timely warnings for incidents reported to them that pose a substantial threat of bodily harm or danger to members of the campus community. The University will make every effort to ensure that a victim's name and other personally identifiable information are not disclosed, while still providing enough information for community members to make safety decisions in light of the danger.