Virtual Salve: Resources for the coronavirus pandemic and the remote learning period. Read more >>

Salve Header Audience Menu

Salve Header Icon Menu

Staff

Virtual Salve

Currently, the University remains open for normal administrative operations.

It is important to note that Salve Regina is temporarily moving to an alternative form of operation, not closing campus or shutting down. While the University will make every effort to be flexible, some employees will be needed on campus to support ongoing operations. As this situation unfolds, core responsibilities for some positions may need to change to meet the needs of the University.

Temporary Telecommuting Policy

Based on the latest information and guidance from the state of Rhode Island, Salve Regina has extended its temporary telecommuting policy through Friday, May 8. All employees that can work from home are expected to do so.

Please work with your supervisor to determine if a telecommuting arrangement is possible. If telecommuting is an option, sign the required terms and conditions of temporary telecommuting and complete the telecommuting agreement. Email both forms to the Office of Human Resources at humanresources@salve.edu. If you need assistance completing these documents, please consult with your supervisor or contact Human Resources.

Please know that working remotely is expected to be short-term, and Salve Regina will continue to monitor guidance from health officials and the need for such arrangements. Employees should not assume any specified period of time for temporary remote work arrangements, and Salve Regina may require employees to return to regular, on-campus work at any time in conjunction with the Rhode Island Department of Health and other state or federal agencies.

Technology Resources

The Office of Information Technology is available to address any technical concerns associated with telecommuting. Using personal computers or laptops for University business is generally discouraged with the exception of Office 365 and/or Canvas LMS, which can be accessed securely using an up-to-date browser (Google Chrome preferred) from any computer with internet access.

Requests for University-configured loaner computers can be made with supervisor approval through the Technology Services Center at tsc@salve.edu.

Related Resources

I'm eligible to temporarily telecommute. What should I do?

First, speak with your supervisor to review and sign the Terms and Conditions of Temporary Telecommuting and determine:

  • Tasks/deliverables that should be completed while working remotely.
  • What your remote work schedule will be.
  • Which (if any) applications and systems will need to be accessed to accomplish necessary work (Colleague, network files, specialized department installed software, Office 365, etc.).
  • What (if any) additional access and/or equipment will be required to fulfill your responsibilities while working remotely (laptop, phone, etc.).

Complete and sign the Temporary Telecommuting Agreement. Both documents have a digital signature feature if opened with Adobe Acrobat DC. To use this feature, download and save the documents to your computer. To open, right-click on the saved document, select "Open With" and choose Adobe Acrobat DC. If you do not have Adobe Acrobat DC, you may not be able to use the digital signature feature and will need to find an alternative method for signing.

All signed documents should be emailed to humanresources@salve.edu.

If needed, contact the Office of Information Technology about any necessary technology needs.

If I can't work remotely, can I still be paid?

Salve Regina is committed to minimizing the potential financial consequences for our dedicated and talented workforce. At this time, employees who continue working, whether onsite or remotely, will be paid as usual. For employees who are unable to work, the University's regular Human Resources policies provide many kinds of leave and paid time off - for illness, disability and dependent care.

Now that students are no longer on campus, shouldn't all employees work from home?

No. While the University is temporarily operating under alternative arrangements, it is not closed. A number of students are remaining on or near campus during remote instruction, and Salve Regina must continue to support them, which requires some employees to remain on campus. Other employees need to be on campus at least some of the time to support remote instruction and other key operations. For the safety of those employees, Salve Regina is implementing measures that are most effective at this time, including promoting good hygiene practices, extra surface cleaning, social distancing and (when possible) staggered schedules.

How do I know if I have been designated as an essential employee?

Supervisors will be communicating directly with their staff to let them know their status. Key areas include student affairs, auxiliary services, facilities, public safety, information technology and other offices directly involved in assisting students, as well as certain academic support staff. If you are not sure of your status, please contact your supervisor or the provost's office for academic areas.

If my employee is displaying flu-like symptoms at work, may I address the issue with the employee and send them home?

Yes. The Centers for Disease Control states that employees who become ill with symptoms of influenza-like illness at work during a pandemic should leave the workplace. Supervisors should contact Human Resources in the event that employees are sent home for any reason, including displaying respiratory illness symptoms.

What do I do if I must provide childcare during the current school closings?

Employees who must provide child care due to a school closure may be eligible to telecommute. Work with your supervisor to determine if telecommuting is possible based on your position. If you are unable to work remotely and need to remain home, you may use accrued leave time.

What do I do if I am unwell?

If you have symptoms of a fever, cough and shortness of breath, do not report to work. Inform your supervisor and call your medical provider. Employees and dependents covered under one of Salve Regina's health insurance plans also have access to telemedicine benefit services. This service provides you with access to board-certified physicians through phone and/or video consultations, and the ability to speak to a physician as soon as possible. If you are diagnosed with coronavirus, you should self-isolate. Immediately notify your supervisor of your diagnosis and continue following the guidance of your health care provider.

Will I continue to receive pay if I am required to quarantine for 14 days?

If your position is not suitable for telecommuting and you are unable to work from home or another location, you may use accrued sick time. Employees should also consult the state of Rhode Island for additional information regarding eligibility for temporary disability insurance.

What should I do if I am experiencing anxiety and concerns over the coronavirus?

We understand that the potential threat of the coronavirus may affect the mental health and wellness of employees and their families. The University's employee assistance program provides resources and confidential counseling. For more information, visit coastlineeap.personaladvantage.com or call (800) 445-1195.

What steps can I take to minimize the risk of transmission?

Take the same steps you would to avoid the seasonal flu, with additional precautions. Avoiding infection is the best way to help control the spread of coronavirus.

What you can do to protect yourself and others:

  • It isn't too late to get a flu shot, if you have not already.
  • Wash your hands with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer if soap and water are not available.
  • Avoid touching your eyes, nose and mouth.
  • Avoid close contact with people who are sick.
  • Avoid non-essential group gatherings.
  • Avoid non-essential travel.
  • Stay home if you are sick.
  • Cough and sneeze into a tissue, and throw the tissue away (or cough and sneeze into your elbow if a tissue is not available).
  • Avoid hand shaking.

If you have been potentially exposed to coronavirus based on a physical encounter or recent travel history, please remain at home and contact your health care provider.

What you can do to your surroundings:

  • Clean and disinfect frequently touched surfaces (door handles, faucets, telephones, railings).
  • Use alcohol wipes to clean keyboards.
  • Ensure that hard surfaces at work and at home are cleaned regularly (desks, tables, countertops, sinks).