As part of the University Relations team, Design Services works alongside the Office of Digital Communications and is charged with upholding the University's branding and editorial standards in the creation of print materials. We work with offices and departments to determine the best strategies for reaching their target audience, develop design layouts for print material and gather estimates for print costs.
All print materials purchased with University funds must be coordinated and approved in association with our office. In addition, all external print material using the University’s name, logo or likeness should be approved by our office prior to posting off campus.
Process and Timeline
As most jobs take at least three weeks to complete, offices and departments are encouraged to contact us as early as possible. We try to accommodate shorter timeframes when necessary, and can offer some solutions for in-house printing in some cases.
To initiate a job, complete and submit the marketing and communication request form. Our office coordinator may contact you to schedule an intake meeting to discuss details such as mailing, distribution and design aspects, including photos and copy that support the University's mission and branding. Specific print aspects may be covered during this meeting if vendor quotes are needed.
You will have a chance to review PDF layouts and make changes before printing. It is customary to review three proofs during the design process. Final drafts will be reviewed by the chief communications officer to ensure consistency and branding standards.
You can help us meet printing deadlines by submitting copy that is complete and has been proofread. Our editorial and writing style guide will help you develop copy that is aligned with the University's standards.
For more information, or to request an intake meeting, email firstname.lastname@example.org.