June 29 - To sophomores: Housing update and hotel option
Dear sophomore students and families,
As a followup to last week's communication regarding Salve Regina’s updated housing plan for the 2020-2021 academic year, below please find additional information that we hope will address many of your questions or concerns. We understand that any changes to planned housing can be stressful, but in these unusual times, we are doing our best to ensure the health and safety of all of our students under the guidelines provided by the R.I. Department of Health. Please know that we will continue to do our very best to accommodate students' needs as we navigate these unprecedented circumstances.
Sophomore Housing and Meal Plans
Members of the sophomore class impacted by changes in room requirements (downsizing, Hunt Hall residents) will be notified directly by the Office of Residence Life beginning the week of July 6. The process for new room placements will be discussed in conjunction with residence life staff members. Students should not assume or decide who may be residing where until such notification takes place.
Unfortunately, most students electing to be in triples will be required break up and there is no easy solution. An attempt will be made to block these students together, but there is no guarantee that this can be done. Please keep in mind that all of these changes are being made to keep our community as safe and as healthy as possible during this unusual time.
Given expressed interest, the University has decided to make the hotel option available for those sophomores who would prefer this arrangement. Please review the information regarding the Newport Marriott contained in this email prior to determining if this option may be the right solution for you. Any sophomore interested needs to confirm they are taking this option with the Office of Residence Life at email@example.com by 9 a.m. on Monday, July 6 in order to allow staff members to better assess room openings for new placements during that week.
Sophomores are on a minimum of a 14-meal plan. This plan will also include to-go options for those choosing to reside at the Newport Marriott for the year. The room and meal rate for sophomores will remain the same regardless of an upgrade to an apartment on campus or relocation to the Marriott.
The Newport Marriott Hotel Option
Salve Regina has contracted with the Newport Marriott to provide housing for juniors, seniors and potentially sophomores for the academic year 2020-2021. The University is viewing this hotel option as an extension of our residential experience on campus. Policies and procedures are consistent with other residence halls. Any exceptions are based on needs associated with managing a luxury hotel environment. We chose this hotel option because we would like to keep as many of our students together as possible, and the Newport Marriott's proximate location to campus and excellent reputation for service provided the best opportunity to create a community for our students.
The Newport Marriott is located at 25 Americas Cup Ave., across from historic Cardines Field and next to the Gateway transportation center. The location is less than three miles from campus, on the RIPTA campus trolley route as well as Salve Regina's evening shuttle route, and near the main facility for Newport Fire and Rescue.
Rooms and Occupancy
- All rooms will have double occupancy, with male and female students residing on separate floors to the extent practical.
- At least four Resident Advisors (RA) employed by Salve Regina will also be living in the hotel. One guestroom per floor has been designated for an RA.
- The hotel will remove all trash from the corridor trash cans daily.
- In-room trash and bathrooms will be cleaned by hotel staff on a weekly basis. Students are responsible for maintaining their space between housekeeping services.
- The hotel will perform biweekly inspections to ensure compliance for rooms, inspect for pests and enforce sanitation and safety standards.
- Maintenance needs will be responded to by the hotel within 24 hours.
- Vacuum cleaners will be available for student use when needed via the RA.
Students will need to supply, maintain and be responsible for:
- Linens for queen-size beds
- Paper supplies such as toilet paper, tissues and paper towels.
- All amenities
- Housekeeping services other than what has been mentioned above.
- Students may personalize their guestroom with use of non-colored putty on the vinyl walls to hang light items such as posters and pictures. No other materials should be used on guestroom walls or doors. Nothing should be hung, stuck, pinned, etc. to any wood in the room.
- Student rooms are presently designated on the third and fourth floors of the hotel, somewhat separate from other hotel guests.
- Students will have a designated entrance/exit to the hotel. The proposed exit will be reviewed by University representatives to ensure safety protocols in an upcoming inspection with hotel management.
- Closet space and storage options will also be reviewed by University representatives in an upcoming inspection with hotel management.
- Students will not need to vacate their rooms during scheduled breaks, with the exception of the semester's end in December. Students wishing to remain in their housing during breaks will need to fill out an extension form with the Office of Residence Life prior to scheduled breaks. All belongings can remain in the hotel until the closing of the academic year or until such time as the student vacates the premises permanently.
Salve Regina students will have full use of the Newport Marriott's additional services like any other guest. These include:
- Full use of the pool and fitness center according to existing guidelines. Current hours are 9 a.m. to 6 p.m. and 9-11 p.m.
- Quiet hours from 10 p.m. to 8 a.m. Sunday through Thursday and 11 p.m. to 9 a.m. Friday and Saturday.
- 20 percent discount on food in hotel eateries
- In-house spa (student responsible for booking and all payments)
- Free WiFi
- Hotel areas to sit/study/ relax
- The University is investigating the designation of a separate study room for student use.
- Laundry machines are available within the hotel for student use. The University will also review options available to students during its upcoming meeting with hotel management. Students will also be able to use Salve Regina’s free laundry services available on campus as well as utilize private wash and delivery options within Newport.
Parking and Transportation
- Parking for those students owning vehicles will be available on site via the Newport Marriott’s parking garage and the Gateway Center lot.
- Dedicated trolley (every 20 minutes from 8:41 a.m. – 8:41 p.m.) for the 8-minute ride to campus. RIPTA trolley services are free for Salve Regina students and RIPTA has instituted specific mandates for social distancing within all of its services including masks for all passengers.
- Salve Regina’s evening shuttle route covers the Marriott location.
- The University will also assess needs of residents prior to the start of semester to ensure reliable and safe transportation options to campus.
Safety and Security
The safety and security of all students is of utmost importance to the University. Students residing in the Newport Marriott will operate under procedures similar to those in Salve Regina’s on-campus residence halls as well as Salve Regina’s student code of conduct. Resident Advisors are knowledgeable on procedures for contacting Salve Regina’s safety and security services as well as hotel personnel in the event of an emergency. Additionally, the following protocols will be established:
- Separate/secure entrance and exit to Newport Marriott
- Training session for all residents at start of semester regarding proper safety/security procedures within hotel environment
- Hotel security system with surveillance in common areas
- Joint operations between the University and hotel safety and security offices.
- Telephone line in each room connecting students to main hotel switchboard.
- Environmental health and safety protocols as outlined above.
Again, we understand that these changes and decisions can be stressful, and we are here to do what we can to address your concerns. As mentioned, University personnel will be meeting with managers from the Newport Marriott to address questions regarding laundry services and designated study spaces as well as any additional needs that may be required in student rooms. A thorough review of all procedures will be done prior to the start of the semester and the needs of residents at the Marriott will also be assessed on a regular basis.
Office of Residence Life