Aug 28 - To employees: Important updates for employees

Dear Salve Regina faculty and staff,

As the fall semester rapidly approaches, you may have questions about the University’s preparations for this unusual academic year and how the challenge of the pandemic will be managed once classes begin. In addition to this update, further information and resources will be provided in Monday’s virtual town hall hosted by President Kelli J. Armstrong and others involved in planning and operations. Please register in advance for this event.

Health Screening Survey

All faculty and staff are expected to complete the Salve-Health screening survey daily. If you are planning to be on campus, please complete the survey before leaving your residence. Even if you are not coming to campus, the University needs to know who will be on campus and when for potential tracking purposes. Activities are still scheduled on weekends, so the survey needs to be completed on Saturday and Sunday as well.

You are receiving survey notifications in three ways – via Rave Guardian app alert (if installed on your smartphone), text to your mobile phone number and email to your Salve Regina address. You may choose the method that is best for you to complete the survey.

Asymptomatic Testing

Employees do not need to produce a negative test before they return to work, however faculty and staff are welcome to participate in Salve Regina’s asymptomatic testing program. Click here to make an appointment for testing. If you are symptomatic and want to be tested, you must do so through your primary health care provider or a clinic.

You must have a valid Salve Regina ID and complete a consent form to be tested on campus. You may complete your consent form in advance. If you need to complete your consent form at the testing site, please be sure to bring your smartphone.

Emergency Management Team

The campus readiness group has completed its work in planning for our fall reopening in conjunction with the Rhode Island Department of Health. Thus, the group will now transition into the emergency management team (EMT), which will be responsible for implementing the campus readiness plan and managing the University’s pandemic response along with any other emergencies on campus.

This standing cross-campus team led by Malcolm Smith, vice president for student affairs, will meet at least weekly during the 2020-2021 academic year. Membership includes the University president and representation from Safety and Security, Health Services, Counseling Services, Residence Life, University Relations, Academic Affairs, Facilities, Information Technology and the Business Office along with new COVID-19 units coordinating testing and contact tracing.

Workplace Safety Policy

The workplace safety policy covers interim workplace procedures and expectations for all employees in response to the coronavirus pandemic. The policy will be discussed in detail during Monday’s town hall.

In addition to the workplace safety policy, all employees who are working on campus are expected to follow the guidance and procedures established to promote the safety and well-being of the campus community. Employees who fail to observe workplace safety requirements may be subject to discipline.

Salve Regina ID

Please be sure to wear your Salve Regina ID at all times when you are on campus. As only current students, faculty and staff can access University buildings at this time, you will need your ID for card swipe or chip access to all academic and administrative buildings. In addition, wearing your ID will help students – especially new students – quickly and easily identify employees in case of need.

Vendor and Visitor Screening Policy

During the course of operations, Salve Regina welcomes numerous visitors to campus, including guest speakers, vendors, delivery personnel and consultants. In the interest of community health and safety, the University has developed a policy to properly screen all campus visitors and vendors. All University offices are required to abide by this policy, with no exceptions.

Visitors must be properly screened, issued a health screening pass and wear a mask. They are required to check in with the respective University office prior to entering any campus building. Visitors should remain outside until a University employee can greet them with the necessary health screening form and pass.

Social Gatherings

The current limit for all indoor and outdoor social gatherings in Rhode Island is 15 people, and individuals are urged to limit their interactions to the same 15 people. No formal or informal social gatherings in excess of the number of people allowed by the state of Rhode Island may take place on campus.

Pledge for the Protection of our Community

If you have not already, you are encouraged to sign the Pledge for the Protection of our Community. The pledge covers several items that we must all commit to carrying out for ourselves and for our community. It asks you to pay attention to your health, take daily screenings, keep a log of close contacts, get tested when requested, wash hands, maintain appropriate social distance and wear your mask.

If you have a concern or question about how COVID-19 will be managed within your specific department or area of responsibility, please communicate directly with your supervisor and/or vice president. For general questions or concerns specific to COVID-19, email

Please continue to check the Back to Salve website for the most current information regarding the University’s response to the pandemic and reopening plan. In addition, the Recent Communications webpage includes copies of all related messages to the community as a whole or segments of the community.