 General
Although Extension Study offers a flexible approach
to learning, there are regulations which must be observed and requirements
which must be met. It is the responsibility of all students enrolled
in extension courses to familiarize themselves with, and adhere to,
the contents of the following procedures in order to gain the maximum
benefit from their studies.
Nonmatriculated status
Non-matriculated students are those who have not completed the admissions
process. At the graduate level, a non-matriculated student may pursue
coursework in this status only until a total of 9 credits have been
earned.
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Tuition
and Fees
The University reserves the right to change tuition and fees. A
current listing of tuition and fees is printed in all registration
materials. Charges are payable in advance, and registration remains
incomplete until all financial obligations are met. Some courses
have special fees. Students may refer to the Schedule of Classes
for specific information and tuition and fees.
Checks returned for insufficient funds are charged to student acounts.
Students are responsible for costs incurred by the University to
collect overdue accounts.
Tuition for 2008-2009
$380.00 per credit - for all graduate Extension Study courses. All
courses are 3 credit hours.
General Fees
Application to the University: $50.00
Commitment Fee: $100.00
Course Continuation Fee: $150.00 (Applicable only to online, self-paced
courses, campus code 90)
Graduation Fee/Master's Degree: $175.00
Transcript Fee: $ 5.00
Registration fee: $40.00 per semester
Method of Payment
Tuition charges and fees may be paid by MASTERCARD, VISA, check
or money order made out to SALVE REGINA UNIVERSITY. Foreign students
must make arrangements to pay charges with American currency.
All online courses (campus codes 61, 90 and 95) must
be paid in full at the time of registration, except in cases
of military tuition assistance, employer tuition remibursement
or financial Aid.
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Financial
Aid
Salve Regina University assists students in applying for loans through
the Federal Family Educational Loan Programs, particularly the Federal
Stafford Loans. These loans are available to all students and may
be used to fund education at the University provided the student maintains
continuous quantitative and qualitative progress.
Benefits for Veterans and Active Duty Service Persons
1. Eligibility
Courses taken by extension study are approved for veterans, servicemen
and women currently on active duty, and for certain wives, widows,
and children. Contact your local Veteran's Administration Office or
Educational Officer for further information about your eligibility.
2. Reimbursement
Students are required to pay Salve Regina the full amount of tuition
and fees when enrolling for Extension Study courses. Those eligible
for tuition assistance or VA benefits will be reimbursed by the appropriate
government agency. Only matriculated students will receive reimbursement
payments.
See our Military section for more information.
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Registration
Students may register for a Online Extension course at any time.
Check the schedule for available courses. Self-paced
courses are designated as campus code 90, Online Interactive courses
are designated as campus code 95. Payment must be made at
the time of registration.
You may register online, or print
the form and fax or mail your registration. Please allow 7-10
days for us to process your registration.
All course materials are accessed online through the university's
WebCT course management system. Following processing of their registrations,
students in self-paced courses will receive at their Salve email address
an email notification giving WebCT access information and their course
start and end dates. Students in Online Interactive courses will be
notified at least two business days before the start of class.
Self-paced courses (campus code 90) are available year round. Students
have four months to complete the course. We recommend that the first
Learning Unit assigment be turned in within 30 days of the course
start date.
Online Interactive courses (campus code 95) have specific start and
end dates. Most run eight weeks, though a few run the full semester.
Textbooks are available for purchase online from the bookstore.
Textbooks are ordered by section number: 90 or 95. Textbooks should
be ordered at time of registration.
Students unable to complete the work within the designated time for
a course should carefully read the guidelines for the incomplete process
and the course withdrawal process.
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Incompletes/Withdrawals
Students who have not completed all course work and believe they
have valid academic reasons may submit a written request for an Incomplete
to the Extension Studies office before the end date of their course. If an extension is granted the student
will be notified of the date that all work must be completed. If the
work is not completed by the stated date, the grade becomes an F. There is a fee of $150.00 for an Incomplete.
Incomplete and “NG” grades differ in their effect upon the GPA. It is highly important for students
to complete all assigned course requirements by the scheduled end date of their courses.
But when students see they will not be able to do so, it is equally important that they follow
the procedure for requesting an Incomplete grade.
Incomplete grades are neutral – they have no effect on the GPA. However, it is crucial for the
student to finish the work by the completion date indicated on the form; otherwise the
Incomplete will become an “F.”
In contrast, “NG” signifies “no grade submitted by the instructor,” and is recorded when the
instructor does not submit a grade when it is due, following the scheduled end date of a
course. Unlike the Incomplete, the “NG” grade has exactly the same effect as an “F” on the
GPA. If not resolved within 60 days, the “NG” is changed to an actual “F” grade. As a reminder,
students who believe an error was made in the calculation of their grade should follow the
grade review process.
Course Withdrawal
Students who plan to withdraw from a course must notify the Graduate
Extension Studies Office by fax (at 401-341-2931) or by email (at esalve@salve.edu) before the end date of the course. If the request
is approved, the student's transcript will show a "W".
A valid reason is required to withdraw from a course.
Refunds for Online Courses
Students who request permission to withdraw are entitled to a partial
refund of tuition and fees as follows:
- Refund for full-semester and 4-month courses:
100% before class begins
90% before start of the second week of the semester
80% before start of the third week of the semester
70% before start of the fourth week of the semester
60% before start of the fifth week of the semester
50% before start of the sixth week of the semester
0% after the start of the sixth week of the semester
- Refund for eight-week long course:
100% before class begins
80% before the 10th calendar day
from start of course
60% before the 16th calendar day from start of course
0% after the 15th calendar day from the start of the course
Refunds of tuition will be calculated based on the date the Graduate Extension
Study Office receives written official request for withdrawal. All
fees are nonrefundable. The University reserves the right to charge
an administrative fee for refunds of this nature.
Leave of Absence
Students who decide not to enroll in courses for two or more
consecutive semesters must request, in writing, a leave of absence
from the Dean of Graduate Studies. Students returning to classes
after an absence of two or more consecutive semesters without an
approved leave are required to apply for readmission. Readmission
forms may be obtained from the Graduate Studies office.
Withdrawal from the Program
Students wishing to withdraw from the program must submit a request
in writing to the Director of the Online Extension program requesting
withdrawal.
Transcripts
Transcripts are released following a written student request and
payment of the appropriate fee or when mandated by law. Transcript
services may be denied to students who have outstanding financial
obligations at the University.
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Graduate
Student Enhancement Program
All students completing their graduate degree exclusively through online study must complete the Graduate Student Enhancement Program. This program is outlined below:
Students read selected material on the mission of the University provided through the Salve Regina website located on the Graduate Studies and Continuing Education page (http://www.salve.edu/graduatestudies/enhancement.html), and then write a reflective paper describing how they will integrate aspects of the University’s mission into their personal and professional development during the course of their graduate studies.
The paper should include an explanation of how you plan to utilize your educational experiences consistent with the values, ethics and direction developed during your studies at Salve Regina University.
It is expected that this assignment will be submitted prior to your graduation from Salve Regina University. While this assignment is not graded, it would helpful, for example, to reflect on how your education has changed your world view.
Please submit this paper to the office of Graduate Studies and Continuing Education. The paper can also be emailed to graduate_studies@salve.edu.
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Grades
The following grades are used to describe graduate student performance
on assignments and in courses.
| Grade |
Interpretation |
Point Value |
| A |
Excellent |
4.0 |
| A- |
|
3.7 |
| B+ |
|
3.3 |
| B |
Good |
3.0 |
| B- |
|
2.7 |
| C+ |
|
2.3 |
| C |
Minimally
Competent |
2.0 |
| F |
Failing |
0.0 |
| P |
Passing |
0.0 |
| I |
Incomplete |
|
| W |
Withdrawal |
|
| NG |
No Grade |
|
P Pass
Indicates student registered on Pass/Fail basis and passed. Usually
they may only register P/F for electives, and it must be done before
the third week in the semester. Course credit is received but P has
no point value and is not computed in the GPA.
I Incomplete
Given when a course requirement has not been completed. Must be resolved
by date on the Incomplete form or "I" becomes an "F."
W withdrawal
Course withdrawn from with permission. Students may not withdraw after the last course meeting. No credit is awarded.
NG no grade submitted
Must become a grade within 60 days or NG becomes F. No credit.
Online Student Grade Reports and Schedules
For more than two years, Salve Regina students have been able to
obtain semester grades online by accessing their "My Salve" personal
information. Because this effective service provides much faster
student access and is now used commonly, the University does not
mail semester grade reports. Those who need printable copies can
obtain them quickly and easily online with a single click when they
access their grades at "My Salve."
- How to access your student class schedule
and grades:
Using the "My Salve" section login with
- Username: Salve Email Username (example: doej or john.doe)
- Password: Student ID number
- Principle role: Student
After entering
the "My Salve" page, click on "My Information" and enter the same username and
password. It is always recommended taht users change their password
after entering this secure site.
- Students without web access. The few students who do not have web access
at home may ask the Registrar's Office to mail a semester grade
report to the home address.
- Outstanding financial obligations. Grade reports may be denied
to students with outstanding financial obligarions. In such cases,
however, students still have the right to view their grades in
a visit to the Office of the Registrar.
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Academic
Honor Code
All students are expected to accept and abide by the values of honesty,
integrity, and truthfulness in their academic work. Sanctions imposed
by course instructors for academic dishonesty - such as plagiarism
or cheating - range from failing the work involved to failing the
course, to being dismissed. Records of violations and sanctions
are maintained in student files. Appeals are to be directed to the
Vice President for Academic Affairs or the Vice President's designate
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Completion
of Degree Requirement/Graduation
To qualify for graduation, candidates must be fully matriculated
into their respective graduate programs and complete all requirements
with a minimum grade point average of 2.70. All students in the
master's degree programs must complete the Graduate Student Enhancement
Program.
All outstanding financial obligations to the University must also
be met, including payment of graduation fee.
Time Limitations
Masters degree work must be completed within five years of matriculation.
Filing for a Degree
Students planning to graduate at the Spring Commencement must complete
a File for Degree form available in the Registrar's Office prior
to commencement.
Transcripts
Transcripts are released following a student's request and payment
of the appropriate fee or when mandated by law. Transcript services
may be denied to students who have outstanding financial obligations
at the University.
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Procedures
for Submission of Course Assignments
Honor and Integrity
All assignments submitted to the Extension Study Office must represent
the individual student's own work. In addition, papers written for
other courses may not be "recycled," even in part. Violation of these
policies may result in failure in the course and dismissal from the
University.
Submission of Assignments
All self-paced courses are structured in learning units. The time
limit for completion of each course is four months, therefore, students
should plan to complete a learning unit and submit an assignment every
three weeks. Students may submit only one unit assignment at a time
for instructor feedback and comments. Once you have submitted an assignment,
begin working on the next learning unit immediately.
All course materials come with directions for preparing and transmitting
assignments. Adherence to these directions is critical for processing
and grading purposes. Students should keep a copy of the assignment
in case the original gets lost in transmission.
Style
All submitted assignments should conform to one of the three most
widely used styles: Turabian style, Modern Language Association of
America (MLA) style or American Psychological Association of America
(APA) style.
Some courses contain requirements for a series of short responses.
The nature of the requirement and the instructor's directions should
dictate the style and format of such responses.
Syntax and Spelling
The main virtue in any presentation is clarity. However, lack of
clarity is more easily perceived by the reader than the writer. Consequently,
students should pay particular attention to sentence and paragraph
structure. Where appropriate, the instructor will offer constructive
comments.
Careless editing and avoidable spelling errors are not acceptable
at the graduate level. Students should proofread their work and make
corrections before submission.
Documentary Notes and Bibliographies
Documentation through notes and a bibliography of reference material
used to prepare assignments is mandatory in the following situations:
1. If the instructor requires it.
2. If additional research materials are used to prepare the response.
3. When it becomes necessary to support a point that is being made that
otherwise would be open to serious question by a well-informed reader.
Examples of correct usage may be found in almost every course text.
Miscellaneous Instructions
- Submit only one learning unit assignment at a time for instructor
feedback and comments.
- Once you receive a graded assignment you may submit the next learning
unit assignment.
- State the topic or question you are addressing before beginning
your answer.
- Double space all assignments.
- Number all pages consecutively.
- Submit each assignment as a Microsoft Word™ document uploaded into the
Assignment dropbox in your course.
- Leave appropriate margins or spacing for instructor comments.
- Use subtitles or captions to help guide your reader through lengthy
or complex papers.
- Do not count end notes or bibliography pages toward the fulfillment
of minimum page count requirements.
Evaluation Process
Your instructor will first evaluate your response to determine if
you have demonstrated an understanding of the basic principles and
concepts the course is designed to convey. The response will then
be evaluated in terms of its logical development and depth of analysis.
Instructors may make comments or notations on your paper, as well
as longer comments on a separate sheet. These personalized comments
are designed to be a continuation of the learning process and provide
a constructive, critical analysis of your work.
Course Evaluation
At the completion of the course we ask that you complete a "Course
Evaluation Form." On each course homepage there is a link to an online
evaluation form. Fill out the form and click the submit button. Your
comments will go directly to the Dean of Graduate Studies. Your comments
will also be read by the instructor, your Graduate Director, and the
Extension Study Director after your grade has been posted. All constructive
comments are welcome. (Of course, if anything is seriously wrong,
do not hesitate to let us know immediately.)
Communication with Individual Instructors
As you progress through each course, you will receive feedback from
your instructor on each assignment, including your final examination.
Either you or your instructor may choose to supplement the exchange
by telephone conversations or electronic messaging.
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Communication
with the Extension Study Office
Email Address Policy
All electronic communication initiated by Graduate Studies, Graduate
Extension Studies, and Continuing Education is sent to students'
Salve Regina University email accounts. This includes important announcements,
individual notifications, and eSalve WebCT course access notifications.
The Salve email account provides the University a means of communicating
without being concerned that an email account might become invalid.
It is important to emphasize that Salve Regina will not send information
to students using any other email account.
It is important that students check their Salve
web mail often.
At http://owa.salve.edu,
enter the student email username and password. Then click on "postal"
for server. The Salve Regina email account is accessible from any
computer through the Internet. Every new student attending Salve
is given an email address under the firstname.lastname@salve.edu format.
By default, the password for this account is the student's identification
number, and the student must use his or her ID number as the password
when first logging in to web mail. This email account will not change
as long as the student remains enrolled.
Extension Studies Office Hours
The Extension Study Office is open Monday through Friday from 8:00
a.m. to 5:00 p.m. (Eastern time) throughout the calendar year. The
office observes all national holidays, Good Friday and VJ Day (state
holiday in August). The office is closed during the week between Christmas
and New Year's Day.
Phone, FAX, and E-Mail Numbers
The telephone number is 800-637-0002. Students may call the 800
number 24 hours a day to leave a message. The FAX number is 401-341-2931.
Students may also contact the office by email at esalve@salve.edu.
For more detailed contact information go to our Support
Services section.
Academic Counseling
As a prospective or active student in Extension Studies, you may
obtain academic counseling about your educational needs and goals
through the Extension Studies Office. You may contact us by whatever
means is most convenient to you.
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