Office of Career Development
Location: Miley Hall (Garden Level)
Office: (401) 341-2913
Fax: (401) 341-2994
Email: career@salve.edu
Student Employment Program
Instructions
Supervisors
All supervisors should make every effort to ensure a productive and enriching experience. Students should be aware of the job expectations and their responsibilities at the time of hire. Stress should be placed on cooperation, dependability and attitude. Proper working conditions and training must be provided. Supervisors must maintain accurate records for timesheet preparation and attempt to be as flexible as possible with schedules, the primary focus being on educational objectives.
On-Campus
All on-campus departments must submit annual budget requests to the Business Office and indicate the amount of funding needed for student employment. The number of students each department can employ should be determined by the department budget. Biweekly reports will be sent from Career Development to keep departments informed of budget usage. The budget applies to the fiscal year July 1-June 30, therefore, this should be taken into consideration when hiring for summer.
Off-Campus
Any nonprofit, non-political agency may employ students receiving federal work-study funds. Any agency interested in employing students should contact Darlene Fletcher at (401) 341-2405 for details. If the agency is eligible, a College Work-Study Agreement and Job Description Form will be sent to them. Additional paperwork may be necessary. Timesheets will be sent from payroll when a student is hired.
Pay Differentials
Students returning to the same department as the prior year, who have had specific training or had been taught a special skill, may be eligible for a rate differential. This rate differential is based on merit and performance and is determined by the supervisor as recognition for a job well done. These changes will be made only at the beginning of a semester.
Hiring Procedures
Supervisors will be asked to post their job(s) on our online database in time for activation on the first day of classes. Students will then apply online for any position they are interested in. If you hire or rehire a student, complete a Work Authorization Form or Rehire Form online in the Document Library. The student may have additional forms to complete before he/she can begin to work.
Please Note: No student will be allowed to begin work until all paperwork is complete and on file in Career Development.
Once the student has completed his/her paperwork, the supervisor will receive a timesheet from payroll. Make copies of the timesheet as necessary. Timesheets are due in the payroll office on dates specified on the payroll schedule (copies can be obtained from Career Development). Students are allowed to work 10 hours per week (20 per pay period) during the fiscal year.
