Policies

Campus Life Policies

Roommate Conflicts

If a roommate disagreement or conflict arises in a room, we ask that you go through the following procedures before requesting a room change. Space is very limited on campus, and we ask that you try to discuss your problems and concerns, as a room change may not be an immediate option.

If you are having difficulties in your room and/or with your roommate, we encourage you to first discuss the issue with your roommate directly. Many times the roommate is not aware that there is a problem. If you and your roommate cannot resolve the issue on your own, you may approach your RA to discuss having roommate mediation. During this mediation, the RA will review the roommate contract and revise/make changes that all parties are in agreement with.

If the RA cannot successfully mediate the situation or assist in solving the conflict, you will schedule a meeting with your resident director or area coordinator. Resident directors and area coordinators are professional staff members who have been trained in roommate conflicts and mediations.

Step-by-Step Guide

In the event you find your roommate incompatible, please follow the list of steps below:

  • Talk to your roommate. Open communication is key, and this first step may solve the issue.
  • Contact your RA. Your RA will schedule a meeting with all roommates in the room.
  • During the meeting, the RA will review and revise the roommate agreement. Throughout this process, the RA will offer advice on how to improve the living situation.
  • The RA will check in with all students two days after the mediation has occurred. If the conflict persists, the RA will refer you to meet with your resident director/area coordinator.
  • The resident director/area coordinator will meet with all residents and mediate a discussion that focuses on the conflicts occurring in the room.
  • If a situation is deemed irresolvable by the resident director/area coordinator and/or the residents have not complied with the outlined guidelines of the roommate contract, then a resident(s) may be directed to complete a room change request form.

Please note: The Office of Campus Life retains the right to move a student or group of students at any time, if it is found that a conflict cannot be resolved.

Our ultimate goal is to have a successful discussion with the concerned resident and respective roommates in which a roommate contract is formed. All residents must abide by the stipulations of the contract, which in turn leads to a more positive living experience.

Managing Roommate Conflict

If you find yourself involved in a roommate conflict, here are some tips to help you address the situation:

  • Do not become too dependent on your roommate for friendship. It is healthy and natural to develop good friendships with people who you do not live with. It is okay to not be best friends with your roommate, as long as there is mutual respect.
  • Talk to your roommate directly and deal with issues as they arise. It is much more effective to assert yourself as things happen, rather than to let several small issues build up over time, and eventually explode. Create an open line of communication so that all roommates feel comfortable expressing their feelings.
  • Talk honestly and directly. Level with each other. For example, "When you do X in situation Y, I feel Z." Be honest about your needs, thoughts and feelings.
  • Validate others' positions. Try to understand other points of view even when they differ from your own. For example, "I understand how you might feel that way, but…"
  • Attack problems, not each other. Come to an agreement on what the conflict is and what a solution may be. Make a plan of action, and set a future time to evaluate the situation.
  • Use "I" statements to express your thoughts/feelings. For example, "I felt left out" sounds very different from "You never spend any time with me."
  • Try not to involve your neighbors or mutual friends in your conflict. This can aggravate the conflict and complicate the situation.
  • Avoid direct or indirect posting on social media. This often results in feelings getting hurt, and can escalate a situation that could have been resolved.
  • If you find you cannot resolve a conflict on your own, seek out your RA. It can help to have an objective party to help talk things out.

Most importantly, always remember that none of us are perfect. If problems develop that you cannot solve on your own, there are people trained to help mediate these conflicts. Since room changes are not always an available solution, always seek out a professional to help navigate through a conflict.

Room Changes

If you would like to change rooms, you must submit a room change request form. This form will be given to your resident director/area coordinator, who will schedule a meeting to discuss your request. They may determine that mediation needs to occur between the conflicting parties before any room change requests are granted.

Room changes may not be accepted during the first two weeks of the fall or spring semesters, allowing our staff to check in students and determine if there are available spaces.

If a room change can be granted, and an offer is made, you will have 48 hours to accept or decline the offer. If accepted, you have approximately 48 hours to move to your new assignment. If a room change cannot be granted due to space limitations, the request will be reviewed weekly to see if space has become available.

Unauthorized room changes are considered a violation of the student code of conduct, and may result in a student going through the student code of conduct process.

Note: Single spaces are always extremely limited in availability. Freshmen will only be offered freshmen spaces; upperclassmen will only be offered upperclassmen spaces. Room changes in or out of living and learning communities may not be permitted. Room changes may not be permitted during final exams or reading days.

Rooms With Vacancies

All vacancies are considered available space and must be accessible to other students looking to change rooms.

In such cases, the resident assigned to the room has three basic options:

  • Invite someone to move into the space
  • Request to move to a different space
  • Have our office assign a roommate to the space. This would involve students looking to change rooms.

Residents are given a set amount of time to choose their option before Campus Life would manage the vacancy administratively. Typically residents are given one week from the date the space becomes vacant, but this could be shorter due to an emergency situation or at the beginning of a term.

Administratively, Campus Life reserves the right to assign another student to the space and/or change a resident's assignment at any time.

Please note:

  • Requesting to leave a space vacant is not an option.
  • Under no circumstances should you consider this space your own or cause circumstances that will prevent other students from considering it a possible room for them to move into. Residents with an open bed in their room should create a welcoming environment to any new student assigned to that room.
  • All furniture, including the bed, desk, wardrobe and closet, must be left assembled and set up in your room so that another student can easily move into the space.
  • If you fail to comply or obstruct this process in any way, you may be held accountable through the student code of conduct.

This policy does not intend to create an uncomfortable living situation for any individual, but to ensure that all students have access to available space.

Early Arrivals

Preparing the residence halls for occupancy requires the coordination of various University departments. This often occurs in a limited window of time, and as a result students are not permitted to arrive at their residence hall prior to the scheduled date unless pre-approved by the Office of Campus Life.

To arrive on campus prior to a scheduled date, students are required to submit an early arrival request form. We require students to apply and receive permission to arrive early for a number of reasons:

  • We have limited staffing prior to opening, and we want to ensure that we can still provide excellent services to students.
  • It is imperative that we know who is in the residence halls at all times, for safety and security reasons.

To ensure that students and families have a welcoming experience when arriving on campus, it is essential to request your arrival in advance.

Who is eligible to arrive early?

You may be eligible to arrive early if you:

  • Have an exceptional travel distance from home to campus. Local residents are not eligible for early arrival.
  • Are required to return early in order to participate in a University-sanctioned event, sport or activity. Your group adviser/coach will provide our office with a list of students pre-approved for early arrival. Please be in touch with your adviser/coach to ensure that this occurs.

What requests are generally not approved?

The following reasons for arriving early are generally not approved:

  • Local residents without official University business.
  • Dropping off personal belongings.
  • Students with approved roommates. To arrive early, you must be personally approved and are not allowed to arrive early to stay with a roommate.
  • Students with summer leases ending before residence halls open. It is your responsibility to arrange housing.
  • Students wishing to return for non-University related business, employment or activities. This includes, but is not limited to, off-campus employment, internships or other activities. It is your responsibility to secure off-campus accommodations for these activities.

If you are approved for early arrival

Our office will do everything possible to have apartments and rooms ready for an early arrival. However, you may have temporary housing until you can officially move in to your permanent room.

Prior to official openings, not all services on campus are fully functional. We have limited staff in the halls during early arrival, and not all University resources are open full time. However, Safety and Security is available 24/7.

The offices of Campus Life, Facilities and Environmental Services reserve the right to enter any room or apartment for safety and maintenance reasons. All students who receive approval for early arrival agree to follow all Campus Life and University policies.

Any student found to be occupying campus housing without authorization prior to the scheduled arrival date will be held accountable through the student code of conduct.

Late Departures

To stay on campus after a scheduled closing date, students are required to submit a late departure request form. We require students to apply and receive permission to depart late for a number of reasons:

  • It is imperative that we know who is in the residence halls at all times, for safety and security reasons.
  • Our office, along with other departments on campus, work together to properly close down the residence halls. It is important that only pre-approved students remain on campus after the closing date.

Plans are made in advance for scheduled maintenance and cleaning, so it is extremely important that you request your late departure in advance.

Who is eligible to leave campus later than the scheduled closing date?

You may be eligible to receive permission for a late departure if you:

  • Have an exceptional travel distance from campus to home. Local residents are not eligible for late departure.
  • Are required to stay on campus in order to participate in a University-sanctioned event, sport or activity. Your group adviser/coach will provide our office with a list of students pre-approved for late departure. Please be in touch with your adviser/coach to ensure that this occurs.

What requests are generally not approved?

The following reasons for departing late are generally not approved:

  • Local residents without official University business.
  • Students with approved roommates. To depart late, you must be personally approved and are not allowed to depart late in order to stay with an approved roommate.
  • Students wishing to stay for non-University related business, employment or activities. This includes, but is not limited to, off-campus employment, internships or other activities. It is your responsibility to secure off-campus accommodations for these activities.

If you are approved for late departure

After the official closing date, not all services on campus are fully functional. We have limited staff in the halls during late departure, and not all University resources are open full time. However, Safety and Security is available 24/7.

The offices of Campus Life, Facilities and Environmental Services reserve the right to enter any room or apartment for safety and maintenance reasons. Regular maintenance and cleaning is performed during University breaks, so we may need to enter your room. All students who receive approval for late departure agree to follow all Campus Life and University policies.

Any student found to be occupying campus housing without authorization for a late departure will be held accountable through the student code of conduct.